Futrli's Alerts allow you to manage your business on auto-pilot, creating triggers for notifications which will occur if a certain event happens, be it your bank balance dropping below zero or your Sales figures hitting their monthly target. Predictive Alerts allow you to go one step further and create alerts based upon whether you will trigger an event, based upon your current, actual performance combined with that forecasted in your scenarios, budgets or forecasts. In this guide, we're going to walk through how to create a Predictive Alert for the first time.
First, we need to navigate to the Alerts section of Futrli. This is where we can create new Current and Future Alerts, and where we can monitor those we've already created on our Alerts Dashboards. Select Add New to create a new Alert.
This will load the New Alert window. This is where we can select what type of Alert we wish to create and enter the details of when we wish it to trigger. To create a Predictive Alert we need to select either a Forecast Account Alert or a Forecast Formula Alert. In this example, we're going to be creating a Forecast Account Alert.
After selecting our Alert of choice it's time to choose the Organisation we wish to create an Alert for and the Scenario we wish to use. *Please note* If we make any changes to this Scenario after creating our Alert, those changes will automatically be factored into our Alert. We then need to choose the Account Category or Line we wish to create a trigger for. In this example, we're going to be creating an Alert to notify us if our Bank Accounts will drop below £2000 at any point this month. We, therefore, will be selecting our Bank Accounts line and cumulative as our data option.
In our next step, we will be selecting the circumstances which will cause our Alert to trigger. First, we need to select our Trigger type. Futrli allows us to either scan the value of an account on a particular date or to scan the value daily and update us if the balance ever falls below or above our set parameters. In this example, we're going to be creating a running Alert which will notify us if and when our account falls below £2000 and therefore selecting option two from the drop-down. For our date, we will be choosing This Month. This will cause Futrli to search each day to see if our Alert would trigger at any point in the present month. When we move into the future the Alert will continue to run and be applied to whatever is currently the present month.
The triggering of an Alert can either be a good thing or a bad thing, and we can indicate which that is using the 'it's good news if..' or 'it's bad news if..' options. In this example, it's certainly going to be bad news if our bank balance drops below £2000, and so we're going to be entering this as a bad news Alert. We then just need to select our triggering value and whether we wish to be alerted if our Bank Accounts falls above or below the amount.
Now we've set up our Alert it's time to select who we wish to notify if it triggers. Here we'll find listed anyone who has access to the Organisation in question. We can choose to alert them or not. In this example, I'm going to select myself. If the Alert is triggered I will then receive a notification in-app and by e-mail that the Alert has triggered.
At the bottom of the page, we'll find a summary of the Alert we're about to create. If we're happy to continue all we need to do now is hit Save and our Alert will be created.